How to activate POS Mode:
Step-by-Step Guide for Beginners

Learn everything you need to know about POS activation in Menivo — from initial setup and staff account creation, to the KDS system, split bill and payment methods. Follow the steps below and have your restaurant ready in less than 30 minutes.

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Why activate POS Mode in Menivo?

Three clear advantages over a classic cash register system

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Quick setup

POS activation takes just a few minutes — no expensive hardware and no complicated installations.

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Synchronized team

Kitchen, bar and dining room work in real time through the KDS system integrated directly into the platform.

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Flexible payments

Accept cash, card, voucher or split bill — every table, every customer, every situation covered.

Complete POS activation guide — step by step

Follow each step in order for error-free setup

Create or log in to your Menivo account

The first step before any POS activation is to have an active account on the Menivo platform. If you haven't registered yet, visit the Menivo account creation guide and follow the step-by-step instructions. If you already have an account, log in and make sure your restaurant is properly configured — name, address, logo and operating hours. You can check all settings from the Restaurant Settings section.

💡 Pro tip: Also check the step-by-step guide on how to create your restaurant in Menivo if this is your first restaurant added to the platform — it takes under 5 minutes.

Choose the right subscription and activate POS features

The POS module is available in Menivo's higher-tier plans. Navigate to the Subscription section in the control panel and select the plan that includes POS, KDS and staff management functionalities. If you're not sure which plan suits you, consult the guide to choosing the right subscription. Once you've selected the plan, confirm payment and you'll immediately see the new POS section activated in the menu.

💡 Pro tip: Take advantage of the trial period to test the entire POS flow before deciding on your final plan.

Configure your digital menu — categories and products

The POS module works directly based on your digital menu. Before opening your first POS session, make sure all categories and products are created and updated with prices, descriptions and photos. You can follow the complete guide to creating menu categories and the tutorial on adding products to the menu. Each product must be associated with the correct department (Kitchen, Bar or Both) — this setting determines where the order goes in the KDS system.

💡 Pro tip: Add allergens and nutritional values to each product — it's legally required and protects your business. Read the complete guide on food allergens for more details.

Create staff accounts (servers, cashiers, manager)

An efficient POS requires clear team roles. In the Staff section of the Menivo panel you can add team members with the corresponding role: Server, Cashier or Manager. Each staff account receives individual login credentials. Servers can take and modify orders at the table, cashiers manage payments and session closing, and the manager has access to reports and advanced settings. The number of available staff accounts depends on the active subscription plan.

💡 Pro tip: Set unique PINs for each employee — this way you'll know exactly who processed each order or payment, useful for daily reconciliation.

Activate and configure the KDS system (Kitchen Display System)

The KDS system is the digital screen installed in the kitchen or bar that receives orders in real time, as soon as the server enters them in the POS. To activate it, go to POS Settings → KDS and select the active stations (Kitchen, Bar or both). Connect the device designated for KDS (tablet or monitor) to the URL generated by Menivo and log in with the station account. From now on, any order placed by a server will automatically appear on the kitchen or bar screen, with the table, products and customer notes indicated.

💡 Pro tip: Use a tablet mounted on the wall with the screen always active for the KDS station — it significantly reduces communication errors between the dining room and kitchen.

Configure accepted payment methods

Menivo POS allows you to configure multiple payment methods: cash, bank card (via external terminal), meal voucher or mixed payment. Go to POS Settings → Payment Methods and activate the methods available in your restaurant. When closing the bill, the server or cashier will select the payment method chosen by the customer. If your restaurant accepts meal tickets, you can add approved issuers directly from settings.

💡 Pro tip: Always activate at least two payment methods — customers without cash will appreciate being able to pay by card without any inconvenience.

Test the Split Bill function

Split bill (bill sharing) is one of the most appreciated POS functions by customers. It allows dividing one shared bill into multiple individual bills, either equally among people or by manually selecting each person's products. To test the function, open a test POS session, add a few products to a table and press the Split button in the payment interface. You'll be able to choose the number of people or distribute products manually, then generate a separate bill for each.

💡 Pro tip: Familiarize your servers with the split bill function before peak hours — a 5-minute demonstration with the team eliminates confusion during service.

Open your first POS session and place a test order

Everything is configured! Now it's time to open your first real POS session. Go to POS → Open Session, enter the initial amount in the cash drawer (float) and confirm. Select the desired table from the floor plan, add products from the menu, send the order to KDS and verify that it appears correctly on the kitchen device. Close the test bill by selecting the payment method and generate the receipt. If everything works correctly, your POS activation system is fully operational.

💡 Pro tip: Run 2-3 complete test orders before the first day of actual operation — you'll identify any necessary adjustments to the floor plan or product range ahead of time.

Requirements and things to check before POS activation

Make sure you check all the points below for trouble-free setup

Active Menivo account with fully configured restaurant (name, address, logo, operating hours)
Subscription plan that includes the activated POS Module
Complete digital menu — at least one category and minimum 5 products with prices
Each product correctly associated with the department (Kitchen / Bar / Both) for KDS routing
Staff accounts created for all employees who will use the POS
Tablet or monitor device dedicated for the KDS station in the kitchen/bar
Stable internet connection (Wi-Fi or mobile data) on all devices used
Payment methods configured according to equipment available in your restaurant
Floor plan (tables and zones) created and validated in the dedicated POS section
Complete test performed before the first day of operation (order → KDS → payment → receipt)
Allergens added to products according to legal requirements — consult the AI allergen generator guide
Team trained on the POS workflow, KDS and split bill procedure

Useful resources for complete restaurant setup

Articles and guides to help you get the most out of Menivo

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Restaurant menu creation

Follow the step-by-step guide to creating a menu in Menivo and have your digital menu ready in 10 minutes, prepared for POS integration.

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Online orders activated

Combine the POS with online orders: read the complete guide to activating online orders for delivery and pickup and cover all sales channels.

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Customer reviews and feedback

Once the POS is active, also activate the review system. Read how to activate and manage customer reviews directly from your menu.

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Online reservations

Complete the digital experience with online reservations. Discover the table reservation feature that brings you more customers without lost calls and messages.

Ready to do POS activation today?

Register free on Menivo, set up your digital menu and activate the POS Module — all in less than 30 minutes. No expensive hardware, no long-term contracts.

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How to activate POS Mode:Step-by-Step Guide for Beginners